Western Forest Products is hiring for a HR Administrative Assistant to join our Human Resources team in Nanaimo or Vancouver, BC.
What You’ll Do: Our people are our greatest asset. By supporting their ability to work effectively together and providing them with the tools they need to succeed, we are working toward an overarching objective of Defining a Higher Standard of employee experience. Reporting to Senior Manager, Talent and Rewards, the HR Administrative Assistant will gain a full overview of the HR function through processes, projects, and experience working amongst a fast paced and services oriented team.
Who You Are: Our ideal candidate has a bachelor’s degree in human resources and minimum 1-2 years’ experience in an HR Administration or Coordinator role. You have a positive, can-do attitude, exceptional interpersonal skills, enjoy working with multiple systems and has exceptional attention to detail. We are looking for someone who shows initiative, problem solving ability and is organized and efficient.
What We Offer:
- Salary range of $50,000 - $58,000 based on skill level, qualifications, and experience
- Annual incentive plan
- Pension plan contributions - WFP contributes 7% towards a pension plan, no matching required
- Extended health and dental benefits – WFP pays for 100% of the employee monthly premiums
- Generous vacation policy
- Employee family assistance program
- Financial support for learning and development opportunities
Work Environment: This position can be based either out of our Nanaimo or Vancouver with occasional travel to our operations on Vancouver Island as required.
RESPONSIBILITIES
- Supports general HR administration for the HR Operations team;
- Administers and processes employment status changes and the creation of various documents including employee status change letters and employee verification checks;
- Liaises with payroll to ensure all pay related issues and processes are clear and efficient;
- Maintains critical employment records and documents in HRIS including liaising with payroll to ensure all data field updates, HR data entry and organization of employee files, maintaining integrity through process, reporting and governance;
- Administers disability and leave management, including employee support, tracking and form completion;
- Develops and maintains general employee communication through various channels and internal partners;
- Supports the Operations team with employee relations related documentation;
- Coordinates employee onboarding for salaried new hires, including background checks, and supports offboarding for salaried exiting employees;
- Conducts exit interviews and reports findings to HR Operations team;
- Champion the employee experience by providing consistent, helpful and on-going support to end users (management self-service and employee self-service) by maintaining our HR team inbox and escalating matters to the relevant HR team members as needed;
- Supports the department with reporting needs, such as headcount reporting and analytics;
- Complete vendor setup requests for the department;
- Provide support on various HR initiatives as needed;
- Expense report support for HR Leaders;
- Provide coverage to other coordinator positions;
- Other duties as required.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree in human resources or related field considered an asset;
- 1-2 years of proven and successful experience in HR Administration.
Skills, Knowledge and Required Competencies
- Ability to prioritize and manage deadlines;
- Self-starter with a strong attention to detail, high accuracy and dedication to delivering high quality work on time;
- Strong interpersonal skills with a positive and flexible attitude;
- Ability to interact and respond to multiple stakeholders;
- Strong verbal and written communication skills;
- Ability to work well independently and in a team;
- Superior skills in Microsoft Office Suite; Excel, PowerPoint, Word and Outlook;
- Ability to demonstrate professionalism and confidentiality;
- Collaborative team partner that values fun and team connectiveness;
- Embraces culture of continuous improvement by demonstrating receptivity and embracing value of feedback from the HR team, operations, and leadership.